The Vintage Glider Club Ltd
1 Maplehurst Chase, Basingstoke, Hants, RG22 4XQ
Company No: 6514427
The Vintage Glider Club Privacy Notice

1. INTRODUCTION
The Vintage Glider Club Ltd (Company No. 6514427 ) is committed to protecting your privacy and security. This
policy explains how and why we use your personal data, to ensure you remain informed and in control of your
information.
This Privacy Notice applies to anyone that the VGC comes into contact with, including but not exclusively;
members, volunteers, the general public, professional contacts.
We will never sell your personal data, and will only ever share it with organisations we work with where
necessary and if its privacy and security are guaranteed.
Questions?
Any questions you have in relation to this policy or how we use your personal data should be addressed to the
VGC Secretary, 1 Maplehurst Chase, Basingstoke, Hants, RG22 4XQ.

2. ABOUT US
In this policy wherever you see the words ‘the VGC’, ‘we’, ‘us’ or ‘our’ it refers to The Vintage Glider Club Ltd.

3. WHAT INFORMATION WE COLLECT
Personal data you provide
We collect data you provide to us in the course of our usual operations. This includes information you give when
joining or communicating with us. For example:
• personal details (name, date of birth, email, address, telephone etc.) when you become a member.
• details of your interests and preferences (such as club(s) you belong to, gliders that you fly or own).
Information created by your involvement with the VGC
Your membership of the VGC will result in personal data being created. This could include the club(s) that you
are a member of or the type of glider that you own or fly. If you decide to donate to us then we will keep records
of when and how much you give to a particular cause.
Sensitive personal data
We do not normally collect or store sensitive personal data (such as information relating to health, beliefs or
political affiliation) about members.
Accidents or incidents
If an accident or incident occurs at one of our events involving a member then we’ll keep a record of this (which
may include personal data and sensitive personal data). We may also be required to share this with the
appropriate statutory bodies.

4. HOW WE USE INFORMATION
We only ever use your personal data with your consent, or where it is necessary in order to:
• comply with a legal duty;
• protect your vital interests;
• for our own lawful interests, provided your rights don’t override these.
The Vintage Glider Club Ltd
1 Maplehurst Chase, Basingstoke, Hants, RG22 4XQ
Company No: 6514427
In any event, we’ll only use your information for the purpose or purposes it was collected for (or else for closely
related purposes):
Marketing
We use personal data to communicate with people, to promote the VGC and to help with fundraising. This
includes keeping you up to date with our news, updates and fundraising information. For further information on
this please see Section 6.
Administration
We use personal data for administrative purposes. This includes:
• receiving donations ;
• maintaining databases of our members;
• fulfilling orders for goods or services (in whatever form the order is submitted);
• helping us respect your choices and preferences
Internal data analysis
We carry out analysis of the data from our members, to better understand the gliders that our members own or fly
and the club(s) the member belongs to (Modeller, non-flying member etc) This helps inform our work and makes
the VGC a stronger and more effective organisation. Understanding our members, their interests and what they
care about also helps us provide a better experience (e.g. through more relevant communications).

5. DISCLOSING AND SHARING DATA
We will never sell your personal data. We may contact you with information about our products and services, but
these communications will always come from the VGC and are usually incorporated into our own
communications (e.g. leaflets or articles in magazines or email newsletters and the VGC News).
Occasionally, where we partner with other organisations, we may also share information with them (for example,
if you register to attend an event being jointly organised by us and another gliding club). We’ll only share
information when necessary and for the purposes that you have provided the data to us.

6. MARKETING
The VGC will ask its members to “opt-in” for marketing/newsletter communications.
This means you have the choice as to whether you want to receive these messages and be able to select how you
want to receive them (post, phone, email).
You can decide not to receive communications or change how we contact you at any time. If you wish to do so
please contact vgcmem@gmail, writing to the Membership Secretary, 1 Maplehurst Chase, Basingstoke, Hants,
RG22 4XQ or telephoning 01252 614684.
What does ‘marketing’ mean?
Marketing does not just mean offering things for sale, but also includes news and information about:
• appeals and fundraising;
• our events and activities;
• products and offers;
• leaving a legacy;
• taking part in projects.
The Vintage Glider Club Ltd
1 Maplehurst Chase, Basingstoke, Hants, RG22 4XQ
Company No: 6514427
When you receive a communication, we may collect information about how you respond to or interact with that
communication, and this may affect how we communicate with you in future.
Newsletters and magazines
Membership magazines are provided as a benefit to our members. We send these out to all our members (unless
you specifically ask us not to) and you can choose to unsubscribe from general marketing communications
without giving up your subscription to your regular magazine.

7. STORAGE
Where we store information and how long we store information
Under forthcoming data regulations, we will be required to make sure that we use and store information for so
long as it is required for the purposes it was collected for. How long information will be stored for depends on the
information in question and what it is being used for.
We will regularly review what information we hold and delete what is no longer required.

8. KEEPING YOU IN CONTROL
We want to ensure you remain in control of your personal data. Part of this is making sure you understand your
legal rights, which are as follows:
• the right to confirmation as to whether or not we have your personal data and, if we do, to obtain a copy of
the personal information we hold (this is known as subject access request);
• the right to have your data erased (though this will not apply where it is necessary for us to continue to use
the data for a lawful reason);
• the right to have inaccurate data rectified;
• the right to object to your data being used for marketing or analysis; and
• where technically feasible, you have the right to see personal data you have provided to us which we
process automatically on the basis of your consent or the performance of a contract. This information will
be provided in a common electronic format.
Please keep in mind that there are exceptions to the rights above and, though we will always try to respond to
your satisfaction, there may be situations where we are unable to do so.
Complaints
You can complain to the VGC directly by contacting our data protection officer using the details set out above. If
you wish to make a complaint (including a complaint about a fundraising activity) which does not directly relate
to your data protection and privacy rights, you can do so by contacting secretary@vintagegliderclub.org
If you are not happy with our response, or you believe that your data protection or privacy rights have been
infringed, you can complain to the UK Information Commissioner’s Office which regulates and enforces data
protection law in the UK. Details of how to do this can be found at www.ico.org.uk

9. COOKIES AND LINKS TO OTHER SITES
Cookies
The VGC do not log information in cookies, and any third party cookies relating to certain functions/plugins of
the website may store cookies to help improve user experience. We do log page visits/stats for our own records in
an effort to improve our content and improve user experience for which these records are completely anonymous.
The Vintage Glider Club Ltd
1 Maplehurst Chase, Basingstoke, Hants, RG22 4XQ
Company No: 6514427
Links to other sites
Our website contains hyperlinks to many other websites. We are not responsible for the content or functionality of
any of those external websites (but please let us know if a link is not working).
If an external website requests personal information from you (e.g. in connection with an order for goods or
services), the information you provide will not be covered by the VGC Privacy Policy. We suggest you read the
privacy policy of any website before providing any personal information.
Social Media Sites
We operate a Facebook page. Although this policy covers how we will use any data collected from those pages,
it does not cover how the providers of social media websites will use your information. Please ensure you read
the privacy policy of the social media website before sharing data and make use of the privacy settings and
reporting mechanisms to control how your data is used.

10. CHANGES TO THIS PRIVACY POLICY
We’ll amend this Privacy Policy from time to time to ensure it remains up-to-date and accurately reflects how and
why we use your personal data. The current version of our Privacy Policy will always be posted on our website.
This Privacy Policy was last updated on 7th May 2018.